- Financial Aid
- Cost & Payment
- Application Process
- Types of Aid
- Loan Programs
- Scholarships
- Student Employment
- Forms
- FAQ
- The Fine Print
- Admission
FINANCIAL AID DePauw University
mail P.O. Box 37
Greencastle, IN
46135-0037
Work(800) 447-2495(765) 658 4030
FAX:fax (765) 658-4137
Financial Aid
Student Employment
DePauw has several student employment programs and options, including Federal Work Study, Residence Hall Assistants, Community Service, the Bonner Scholars Program, the ITAP Program, and Summer Employment. The Financial Aid Office continues to work with students through the academic year to assist them in securing employment opportunities .
Federal Work Study
The student employment program was established through the federal work study program to extend part-time employment opportunities to students who are in need of such earnings to meet college expenses. The Financial Aid Office is not only responsible for awarding work study to students in their financial aid award but also assists students finding a job.
To get started, do the paperwork:
These forms are mailed to incoming students before they arrive on campus and are also available in the Financial Aid Office.
- a work study application
- federal and state withholding tax forms
- employment eligibility verification form the Department of Homeland Security or I-9. The I-9 is not mailed but completed when the new students arrive on campus usually on Opening Day.
(The I-9 requires a student provide proof of citizenship which can be done by showing a copy of the student's passport. A few examples of acceptable identification are a picture ID such as a driver's license or DePauw ID and a non picture ID such as a copy of the social security card or birth certificate.)
Once this process is complete, the student will have the opportunity to get a job using the work study application to show prospective employers. The employer who hires the student will print out a Certification Form for the student to sign. The Certification Form serves as a contract between the University, the supervisor, and the student for the job. Students holding more than one job on campus must have a Certification Form on file for each job no matter how few hours are worked at any position.
Returning Students
The on-line hiring and on-line time card process in full production! Students should view the Guided Time Card Tour as part of orientation for the new process.
Jobs are available all over campus as well as a few community service positions on campus and in areas close to the University. The Financial Aid Office continues to work with students throughout the academic year to assist students in securing employment opportunities. The electronic process has a link directly to available positions on the student's eServices page.
The work study component built into the financial aid award requires a student be paid for the work performed. Students are compensated bi-weekly at the rate of 'an hour's pay for an hour's work.' Electronic timecards are submitted at the end of the pay period. The student can decide to have earnings directly deposited to the tuition account and reduce the amount owed or to have them deposited directly into their personal checking account or to receive a check directly. These checks are sent to the student's Union Building mailbox. The required authorization forms forms are available in the Cash Receipts Office.
- REMEMBER
- Students should enter their time or clock in each day they are working
- Students should submit their on-line time card to their supervisor for approval/denial at the end of the payroll period or the last day they work in the payroll period
Students cannot enter time on the on line time card if all paperwork has not been completed. The reasons are:
- tax papers, application, and I-9 are not complete
Non-Work Study Employment
Students not eligible for federal work study can check with the Financial Aid Office at the beginning of each semester to determine availability of funding for employment opportunities. Required documents are similar to those completed by students receiving federal work study. Students must complete a non-work study employment application, federal and state withholding documents and the I-9.
Students not eligible to participate in the Student Employment Program are Resident Assistants, Bonner Scholars, and Malpas Scholars as they are already employed full time or receiving assistance in another role.
Residence Hall Assistants
Residence Hall Assistants (RA) are compensated for the work they perform through room benefits. The amount of these benefits equates to the amount of room charges for the term(s) the student holds the job. The manner in which the student receives the award is variable depending on the amount and type of financial aid the student currently receives. Students are required to talk to a counselor in the financial aid office before deciding to take the position so they completely understand how the RA position will benefit them financially.
Students receive an $800 stipend paid out in $42.11 increments every two weeks. They are not allowed to work another job on campus as the position is a full time job.
