Information for Families

Studying off-campus is an exciting opportunity, providing students with experiences and skills that will benefit them long after they complete their time off-campus. DePauw greatly values the partnership of families in supporting students throughout the process, from application to participation and after.

staying healthy and safe off-campus

Studying off-campus provides the opportunity for many new and exciting experiences, and whilst it's impossible to eliminate all the potential risks associated with studying off-campus. we can all play a part in being aware and prepared and so reducing risk.

DePauw Provides Each Student Traveling Abroad:

• International Travel, Medical, and Accident Insurance: Provides on-site low or no cost medical assistance & cover, medical evacuation plan, bedside coverage (family visits), political and natural disaster coverage, travel cancellation coverage, lost luggage support and more.

• Pre-departure orientation covering health, safety, wellness and other practical matters

Every semester-long program provides students with:

• Orientation on arrival covering local information, health & safety
• knowledgeable and experienced local staff, on the ground, available 24/7
• Information regarding local wellness resources

Other resources

• US State Department Safe Traveler Enrollment Program (STEP): The Smart Traveler Enrollment Program is a free US government service to allow U.S. citizens and nationals traveling and living abroad to enroll their travel with the nearest U.S. Embassy or Consulate so that information and assistance can be provided in the event of an emergency.

• The Center for Disease Control (CDC) Travel Health Notices

How you can help

• Familiarize yourself with the program information on the DePauw website and the program's own website
• Check in with your student on their application and encourage them to follow the guidance on this page
• Encourage your student to take responsibility for familiarizing themselves with their destination, and completing program requirements

Finances

Each program on the DePauw website at offcampus.depauw.edu has its own Cost Sheet with estimated costs. Students are required to update this with actual costs as part of their application in order to manage their budget.

Students will be expected to pay the following costs associated with their program.

*For most semester-long programs, tuition is paid just as it is on-campus, same amount and method, with DePauw financial aid/tuition remission being applicable. For a few programs, the amount of tuition paid is that set by the program, billed via DePauw. For these programs DePauw financial aid and tuition remission is not applicable. See the Fees & Financial Aid page of the DePauw website for further details.

**Published program fees may include travel, accommodations, most or some meals, excursions, instruction, and in-country travel. Please have your student request a detailed description of what is and is not included in the program fee.

Scholarships & Financial Aid

Cancellation Policies

• Semester Off-Campus Programs Policy: To withdraw from any off-campus programs, students must notify the Hubbard Center and withdraw your application in writing. Students are also required to notify the program to which they applied. Students will be responsible for any non-refundable fees assessed by the host program.

• Short-Term Off-Campus Programs Policy

Cancel for Any Reason Insurance

DePauw strongly encourages participants in off-campus programs to purchase "Cancellation For Any Reason" travel insurance. This insurance is designed to protect your investment, though it may not cover 100% of lost costs in the event you are unable to participate in the program. While DePauw does not recommend a specific insurance agency, many insurance companies and travel agents offer travel cancellation insurance services for purchase. The International Travel and Accident Insurance coverage for all DePauw international travelers only covers travel cancellation for airfare if you are unable to travel due to illness, or medical care received while abroad. It does not cover program related costs such as accommodations, meals, entrance fees, on site travel, etc.

Preparation for Students Prior to Departure

• Students receive a handbook that outlines all policies and procedures related to their off-campus experience.

  • Semester Off-Campus Study Handbook

  • Short Term Off-Campus Study Handbook

• We will communicate with your students by email with any programmatic updates. 

• All students are required to complete the pre-departure orientation.

• For faculty led programs, all participants are required to attend all faculty leader organized meetings. Failure to attend may result in the student being withdrawn from the program.

DePauw's partners in off-campus programs

DePauw works with US-based and international organizations to manage our 100+ off-campus program portfolio. Once students are approved to study off-campus, they need to apply to and work with their host organizations and institutions to complete the application and pre-departure process. Our partners are considered some of the top education abroad providers, and have significant experience in risk management, health and safety. Questions about host organizations policies and resources can be directed to the organizations themselves. Information about our partners can be found on the off-campus study application platform. To access this information you do not need login credentials. If you need additional assistance reaching one of our partners, please contact us at offcampusstudy@depauw.edu.

Additional resources for parents

A Parent Guide to Study Abroad

A Parent Guide to Study Abroad Spanish