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Email Distribution Lists

Email Distribution Lists

DePauw provides several distribution lists for groups of DePauw students, faculty, and staff. Many of these are generated daily from the Registrar and Human Resources databases, others are managed manually by individual offices, programs, or project teams.

Employee Mailing Lists

Official Lists

Used by campus offices and programs to share information with staff and faculty about announcements, employee information, and other items related to University business.

All list members receive messages. Since these are considered “official lists” for communication, members cannot unsubscribe. Only specific offices and programs are enabled to send messages to the list.

Employees@depauw.edu

Includes all faculty, staff, emeriti, and retirees with a university email account.
Contact: employeeslistowner@depauw.edu

Faculty@depauw.edu

Includes all faculty members, academic administrative assistants and academic affairs staff, vice presidents, and emeriti with a university email account.
Contact: facultylistowner@depauw.edu

Staff@depauw.edu

Includes all staff members, vice presidents, and retirees with a university email account.
Contact: stafflistowner@depauw.edu

Dialogue/Discussion Lists

For sharing and engaging in campus-wide open conversations relevant to DePauw. Any faculty or staff member can join or unsubscribe at any time. All list members can send and receive messages through the list. New employees (faculty and staff members) are added to the list automatically when their DePauw email account is created, but they can unsubscribe any time.

 discuss@depauw.edu

Any faculty or staff member can join or unsubscribe at any time.
Find details here.

This structure of two genres of lists for employee communications, Official and Dialogue/Discussion, was implemented in July 2019 and was based on a recommendation to the President's Cabinet from the Administrative Council, with support from the University Strategic Planning Committee and the Staff Advisory Council. More details about the goals were shared with campus in May 2019 by email and are outlined in "Changes in email lists for campus-wide staff and faculty email communication - Coming July 1."

All-Student Mailing Lists

Official Lists

A series of "students@" email lists are used by the president's office and other key offices to communicate directly with all students for critical or timely “official" messages. As guided by the Mass Email List Policy, only specific offices and programs are enabled to send messages to the list.

Contact: registrarsoffice@depauw.edu

Options for Email Lists

Official Lists

An Official List is established and managed by a department, program, or similar University representative to distribute official information and/or facilitate communication and/or coordination around a particular topic or theme. Members are typically pre-subscribed by virtue of their position, roles, or responsibilities at the institution.

Request an official email list through the Special Account, Group Email List, or Print/Copy Card Request form. (Note: You must be logged in to your DePauw Google Account to access this form.)

Opt-in Lists

An Opt-In List is established and managed by a department, program, or similar University representative to facilitate communication and/or coordination around a particular topic or theme. Membership is generally voluntary. Members can be added by self-subscription or by pre-subscription and have the option to unsubscribe.

Request an opt-in email list through the Special Account, Group Email List, or Print/Copy Card Request form. (Note: You must be logged in to your DePauw Google Account to access this form.)

Individual Email Lists using Google Groups

Individuals can create their own shared email lists using Google groups in their DePauw account. Learn about Google groups.

e-Services List Generator

Email lists for sending ad-hoc or one-time broadcast messages to targeted students, faculty, and/or staff can be created through e-Services upon request under the protocol defined in DePauw University’s Mass Email List Policy. In most cases, a message of this type will be emailed on behalf of the requesting party by a designated representative of the approving office or official, not by the requester.

System-specific Email List

Some University IT platforms provide a built-in utility to send mass emails to other users in the system. For example, instructors and students enrolled in a Moodle ‘course’ can email other members in that course.

Reviewing Previous List Messages

You can review prior discussion threads in a list to which you belong at groups.google.com: Look under My Groups and select the desired list. Learn more at Email distribution lists: Finding past messages.

Getting Help

Related Policies

Last updated: 28-Sept-2021