Workday Training
Workday training sessions and open labs for all staff, faculty and students will be available throughout the coming weeks leading up to DePauw's Workday Go-Live in Fall 2024.
Workday Go-Live Timeline - Fall 2024
Workday at DePauw will go-live across three dates:
- September 16, 2024 - Hourly employees will begin submitting time entry into Workday. Employee recruiting will be conducted using Workday.
- September 23, 2024 - Student employees will begin submitting time entry into Workday.
- October 1, 2024 - Financial-related activities, including Commercial Card reconciliation, purchasing, and requisitions will be conducted using Workday. Absences for salaried (exempt) employees will be conducted using Workday.
Workday training and support for staff, faculty and students
Workday training sessions and open labs for all staff, faculty and students will be available throughout the coming weeks leading up to each Workday go-live date as outlined below.
- For each topic, live instructor-led sessions will be repeated multiple times so campus members can choose a time that best fits their schedule. These sessions will provide key information about the topic and offer time for participants to engage in Q&A with members of the Workday Project Team.
- A recorded version of each topic's session will be available for replay and review after the instructor-led sessions for the topic are completed.
- Campus members can choose to participate in a live instructor-led session or view a recorded session (or both) as they prefer.
- Open Lab sessions will be available beginning in Week 2 for persons to engage with members of the Workday Project Team to ask followup questions, get help with specific areas with using Workday, or explore Workday in a hands-on experience.
Training Schedule Outline
Live instructor-led sessions for topics outlined in the following will be repeated multiple times so campus members can choose a time that best fits their schedule. These sessions will provide key information about the topic and offer time for participants to engage in Q&A with members of the Workday Project Team.
Specific session times and zoom links for each time are available in the Workday Training Dates Calendar. Some topics may be repeated in following weeks after their initial sessions, as needed.
Review the Recommended Learning Tracks tab to find recommended topics for your role on campus.
Employees must be logged in to their DePauw Google account to view the training calendar and recommended learning tracks.
| Week 1: September 3 - 5 | ||
|---|---|---|
| Topics | Audience | Items Included |
|
Workday for Employees See Workday Training Dates for session times & links. |
All Staff and Faculty |
Workday Navigation, My Profile, My Tasks, Absence This session is essential for all Staff and Faculty. It provides the fundamental orientation for using Workday at DePauw and is a prerequisite for other session topics. |
| Week 2: September 9 - 13 | ||
|---|---|---|
| Topics | Audience | Items Included |
| Workday for Managers | Staff and Faculty who are Managers or Supervisors | My Profile, My Tasks, Overview of Expense and Purchasing processes |
| Time Entry for Hourly Staff | All Hourly Staff (excluding students) | Time Entry submission |
| Open Lab Sessions | ||
September 16 - Workday GO-LIVE - Hourly Time Entry and Recruiting
| Week 3: September 16 - 20 | ||
|---|---|---|
| Topics | Audience | Items included |
| Time Entry for Student Staff | All Student Staff | Time Entry and submission |
| Approving Time for Hourly Staff | Staff and Faculty who approve staff or student timecards | My Tasks, Overview of Time Entry and Submission, Approving Time |
| Open Lab Sessions | ||
September 23 - Workday GO-LIVE - Student Staff Time Entry
| Week 4: September 23 - 27 | ||
|---|---|---|
| Topics | Audience | Items included |
| Purchasing and Expenses | Staff and Faculty who make University purchases, request payments, or do expense reports | Creating Spend Authorizations, Expense Reports, Using Amazon Business Connect, and Supplier Requests and Invoicing |
| Recruiting - Staff Positions | Staff and Faculty that hire staff positions | Creating Positions and Job Requisitions. Managing Candidates, Hiring a Candidate |
| Recruiting - Student Staff Positions | Staff and Faculty that hire student staff positions | Creating Positions and Job Requisitions. Managing Candidates, Hiring a Candidate |
| Open Lab Sessions | ||
October 1 - Workday GO-LIVE - Financials
| Week 5: SEPTEMBER 30 - OCTOBER 4 | ||
|---|---|---|
| Topics | Audience | Items included |
| Commercial Card Reconciliations | Staff and Faculty that have a Commercial Card | Commercial Card Reconciliation |
| Open Lab Sessions | ||
| Week 6: OCTOBER 7 AND Beyond | ||
|---|---|---|
| Topics | Audience | Items included |
| Open Lab Sessions | ||
| Recruiting - Faculty Positions | Faculty Search Chairs for AY2425 and their administrative assistants | Managing the Search |
| Workday for Cost Center Managers | Cost Center Managers (aka Budget Managers) | |
| Budgets | Cost Center Managers (aka Budget Managers) | |
| Submitting Expense Reports | Staff and Faculty that submit expense reports | |
| Other Topics to Be Announced | ||
Latest update: Aug 29, 2024