Post Archive
Faculty Staff Convocation Follow Up
August 21, 2024
Dr. Andrea Young and Chief Information Officer Carol Smith recently shared some exciting details about Phase 1 of the Workday implementation during the faculty staff convocation’s breakout session. One of the exciting things announced included the two go-live dates for Phase 1: September 16 and October 1. On September 16, our hourly employees and student staff will kick off Workday at DePauw by entering their time through the Workday application. Additionally - recruitment efforts will be making the transition to Workday as well! Mark your calendars for October 1, when all remaining Human Resource functionality and Finance components go live.
More information on what will be new for DePauw employees during these times, along with a high-level training view, can be found in the presentation slides located here.
Workday Platform Go-Live and Training Update
August 14, 2024
Workday Platform, Phase 1 of DePauw’s Workday Project, encompassing Business, Finance, Human Resources, and Payroll functions, is slated for launch across two dates: September 16, 2024, and October 1, 2024.
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September 16: Hourly employee payroll entry and recruiting: Hourly employees, including student staff, will begin entering their working hours into Workday, and employee recruiting will be conducted using Workday. Training for payroll entry, absences, and recruiting for hourly employees, student staff, and their supervisors will be scheduled September 3-13. Open Labs will be available September 16-30 to provide ongoing support.
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October 1, 2024: Financials and remaining Human Resource functionality: Financial-related activities, including commercial card reconciliation, purchasing, and requisitions, as well as absences for salaried (exempt) employees will be conducted using Workday. Training sessions for Financials and the remaining Human Resources functionality will be scheduled…
Updates on the Workday Project
June 26, 2024
Work continues on the Workday Project. The Project Team is deeply engaged in end-to-end testing. The training team is fine-tuning preparation for campus orientation and training that will begin later in the summer. And the Workday Liaisons are, well, liaising with their various stakeholders to share information, answer questions, and gather feedback to inform the project. In the meantime, here’s an FAQ that you might find helpful:
What is Workday and what systems will it replace?
Workday is a cloud-hosted ERP (enterprise resource planning) system for managing the activities and data for human resources, payroll, purchasing, finance, and (ultimately) student records at the university. DePauw’s Workday implementation is a multi-year project with two phases:
Phase One: Workday Platform will go online in October 2024. Platform functionality will include human resources, payroll, purchasing, finance, and it will replace the following systems this is not an exhaustive list):
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ADP: Human…
End-to-End Testing
June 18, 2024
Workday consultants were on campus last week, working with DePauw to complete end-to-end testing. End-to-end testing is another set of tests within Workday, where subject matter experts in Human Resources, Finance, and the Business Office work through each process to validate that the data that has been imported is correct and that the system is working as it should be. Additionally, testing is conducted to validate that functionality and data are accurate in how the DePauw community will utilize Workday.
End-to-end testing is a pivotal and thorough part of the Workday implementation. Having just completed the data build validation, this testing rigorously confirms that the system configuration and associated data were converted correctly within Workday. Even the simplest process has multiple touchpoints, each of which is meticulously tested. This comprehensive testing ensures that we have accounted for each step and are on track to achieve the anticipated outcome when we go live in October…
Project Team Highlight - Teresa Dugan
June 13, 2024
Teresa Dugan is a core team member of the Workday project. She serves as the Project Manager for the Workday implementation at DePauw University. Teresa has been crucial in coordinating the implementation, which includes configuration of the tenant, testing the configuration, integrations with other systems, and ensuring the project stays on schedule. Her expertise has been invaluable in the ongoing dialogue. Here is a little about Teresa:
Workday at DePauw is about making our daily lives more efficient as we work to align our processes with best practices in higher education. Bringing Human Resources (including payroll) and Finance into one system means our reporting will be easier and more consistent, which is exciting.
Beyond my work at DePauw, I'm really into historic homes. My husband, Ron, shares this passion with me. In 1998, we became the proud owners of an 1878 Italianate Victorian house. It took us a whole year of hard work and love to restore it before we could finally call…