Post Archive
Please complete a Training Preferences survey for the Workday project
April 16, 2024
In preparation for the Workday go-live in October 2024 (which includes the business, finance, and human resources functions), workshops and instructional materials will be provided for staff and faculty members during August, September, and October.
To help the Workday Project Team prepare for those sessions, will you please complete this brief survey to share feedback around how you prefer to learn new systems and work processes?
Workday Training Preferences Survey
The survey is anonymous, but you have the option to provide your email address if you wish. Thanks in advance for completing the survey!
You can find more information about Workday at DePauw, including regular project updates, at www.depauw.edu/it/workday.
If you have any questions, please contact the Workday Project Team at workday@depauw.edu.
Workday Taking Shape: Customer Confirmation Sessions Completed
April 2, 2024
The CCS is an immersive experience into the inner workings of Workday. It offered us a detailed walkthrough of our coming new business processes led by the subject matter experts from DePauw, providing a platform for the broader Workday team to envision improvements, familiarize themselves with the user interface, and make decisions that will aid the final configuration of Workday.
Why is the CSS a big deal? CCS helped us uncover untapped gems — functionalities that might have flown under the radar but will be total game-changers for our workflows. It's all about empowering DePauw, including the daily users, the subject matter experts, and everyone, by using best practices that work in higher education.
Project Team Highlight - Karen Phillips
March 21, 2024
Karen Phillips is a core team member of the Workday project. As the Director of the Business Office, Karen has been instrumental in the implementation, testing, and dialogue surrounding financial business processes. Here is a little about Karen:
I have been with DePauw for over 25 years. With the implementation of Workday, I am thrilled to consolidate the data silos on campus, streamlining departmental tasks. It's a challenging endeavor, but the end result will be well worth it.
I am dedicated to speed walking and hiking when not engaged in university-related initiatives. I have undertaken challenging international hikes, including a 12-day, 200-mile journey across England's coast-to-coast path during a surprise heat wave with temperatures 90 degrees and above during a typical 50-degree time. Additionally, I completed a 100-mile hike along the West Highland Way in Scotland over the course of eight days through consistent downpouring rain every day except the first day. These experiences…
Preparations Begin for Workday “Student”
March 18, 2024
While the Workday Student Implementation won’t officially start until September, we have already begun preparing. Members of the Workday Project Team and Academic Affairs attended two sessions with Workday Student leaders in the last week. We got a more focused picture of the timeline, had many of our questions answered, and now have previews of the types of decisions we will be making.
University Registrar Scott Spiegelberg and CIO Carol Smith have been speaking with various groups of staff and faculty on campus to get a good picture of how e-services is currently being used, and how those experiences can be improved with Workday. Through these conversations with Athletics, CARE, the Learning Commons, Alumni Engagement, Enrollment Management, Financial Aid, Academic Deans, and others, we have been making an ever-growing wishlist of features to implement. These conversations will continue throughout the implementation process.
The First Round of Workday Testing In in Full Swing
March 12, 2024
The Workday Platform Implementation is progressing well. The Workday Project Team is currently in the Unit Testing stage, where data is loaded into a version of Workday for system testing.
Unit Testing involves working through workflow scenarios specific to each area of Finance, Human Resources, and Payroll and fine-tuning each process to run most smoothly and efficiently. The nearly 800 scenarios that teams are reviewing demonstrates the extensive nature of this undertaking. The progress made thus far, though, continues to go well.
The Workday Platform, encompassing Finance, HR, and Payroll functions, is scheduled to launch in October. Following this, the implementation of Workday Student will begin.