Managing student employees in Workday: Supervisors, Timekeepers and Recruiting Coordinators
September 17, 2024
As we prepare for the Workday launch, we wanted to share information with you about supervision of student employees.
To be a supervisor of student employees you must already hold a supervisor role for a regular employee.
Managing student employees in Workday: Supervisors, Timekeepers and Recruiting Coordinators:
In Workday, every person that has an employee that reports to them is considered a Supervisor. Workday creates a Supervisory Organization for each supervisor. For managing student employees, there are two additional position types, as noted below:
Student Employee management positions types:
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Supervisor = Supervisor of record, responsible for managing student employees.
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Timekeeper = Oversees and approves timecard, can act as student employee leader.
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Recruiting Coordinator = Requests positions and completes requisitions for posting jobs on the Workday Student Job Board, This person does not have to be a Supervisor, i.e. the Timekeeper can also be assigned as the Recruiting Coordinator. An organization does not have to have a separate timekeeper and/or recruiting coordinator.
More information about these new procedures was provided to campus in an email today.
- For reference a copy of the email is also available at 2024-09-17 - Information for Student Employee Supervisors - Email.pdf
- A listing that includes the Student Employee Supervisory Organizations, the Supervisor of the Organization, a Timekeeper and a Recruitment Coordinator if assigned is at Current Sup Org with Managers Timekeepers and Recruiting Coordinators.xlsx