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Payment Policies and Procedures

Payment Policies and Procedures

STUDENT ACCOUNT

DePauw University students with outstanding balances will receive a monthly, electronic statement. This billing will include any previous balances as of the statement date, in addition to current charges for tuition, fees, room, and meal plan (if applicable). Financial aid, tuition deposits, and early payments will be shown as credits on the statement. An account statement is available through Transact Payments by no later than approximately the 10th day of each month. Unless the student is enrolled in the 4-Month Payment Plan, the statement balance is due in full by the statement due date. In addition to tuition and fees, student accounts can include charges from fraternity and sorority living units and charges from University offices.

DELINQUENT STUDENT ACCOUNTS

Delinquent student account balances are balances $25.00 and over if not paid by the scheduled due date and not current on the payment plan. Please note the following regarding students with delinquent accounts:

  • May be assessed a late payment fee ranging from $25 to $100 a month, collection fees, and reasonable attorney costs necessary to recover such delinquencies.
  • May be denied admission to classes, issuance of a transcript or diploma, or participation in commencement.
  • May not be allowed to register for the following semester.
  • May not be allowed to apply for off-campus study or Winter Term faculty-led study and service courses.
  • May not be readmitted into the University.

ANTICIPATED AID INFORMATION

The Office of Financial Aid processes all financial aid awards including, but not limited to: scholarships, federal loans, institutional loans, and grants. If you have any questions about your financial aid awards or your financial aid package, please contact the Office of Financial Aid at 765-658-4030 or financialaid@depauw.edu.

  • Confirmed federal and state grants will be disbursed to student accounts approximately 10 days before the first day of classes.
  • Federal loans and private loans will not be disbursed to student accounts until all required documents have been submitted to and processed by the Office of Financial Aid and verification has been completed.
    • If the student is enrolled in the 4-Month Payment Plan on Transact Payments, each installment will need to be paid as agreed until the loan has been disbursed to the account. The future unbilled payment plan installments will adjust so that the total semester charges are not overpaid.
    • If the student is NOT enrolled in the 4-Month Payment Plan on Transact Payments, the statement balance will need to be paid in full by the statement due date. Once the loan has been disbursed to the account, the student may request a refund of any credit balance that is created by the loan.
  • Outside scholarships will not be disbursed to the student account until the scholarship agency has submitted the funds to the Office of Financial Aid.
    • If the student is enrolled in the 4-Month Payment Plan on Transact Payments, each installment will need to be paid as agreed until the scholarship has been disbursed to the account. The future unbilled payment plan installments will adjust so that the total semester charges are not overpaid.
    • If the student is NOT enrolled in the 4-Month Payment Plan on Transact Payments, the statement balance will need to be paid in full by the statement due date. Once the scholarship has been disbursed to the account, the student may request a refund of any credit balance that is created by the scholarship.
  • Students who have been awarded a work-study award will not have it disbursed with the rest of their financial aid awards. Work-study awards have to be earned through on-campus employment. Students can elect to be paid directly by check or direct deposit every two weeks or have their earnings credited to their student account.