Early Arrival Request Process
Requests to arrive prior to a student's designated move in date will go through a review process with Housing and Residence Life
Early Arrival Request Process
Early arrival process for specific programs
Proposals for the early arrival of students should be submitted to Housing and Residence Life by the faculty/staff member that is responsible for the program. Proposals will highlight the necessity for students to be on campus prior to the approved University housing opening dates. After review, programs will be notified of the review decision and students will be notified of their approved move-in date. Programs that have previously submitted early arrival proposals will receive an email from Housing and Residence Life with the proposal form at the end of May. New programs will need to email housing@depauw.edu to obtain the form. The form is due no later than July 1, 2025 at 4:00 PM EST.
Program providers will need to include the following in their submission:
- Reason for the program to arrive early
- Detailed program schedule
- Program behavioral expectations for students
- Student participant list with student ID numbers and DePauw email address
- Program-sponsored meal information
For Fall 2025, the earliest a faculty and/or staff member may request for students to be on campus for the fall term is Monday, August 4, 2025. This date gives Facilities Management the opportunity to complete necessary work in residential spaces to prepare for the arrival of our students.
Should students listed within the proposal be assigned to their chapter facility for the fall 2024 term, those students will be responsible for working with the chapter facilities to gain approval to move-in on the requested date. Each chapter facility is privately owned and operated and has discretion on when they will open their housing for their chapter members.
Early arrival process for individual students
Only students who reside over 250 miles from campus (Greencastle, IN) can submit an individual early arrival request. The earliest date a student can individually request to arrive early is the Monday prior to the designated move in date.
- For Fall 2025, the earliest date is Monday, August 11, 2025 starting at 8:00 AM EST.
- For Spring 2026, the earliest date is Tuesday, January 20, 2026 starting at 8:00 AM EST (DePauw University will be closed on Monday, January 19, 2026 for Martin Luther King Jr. Day).
Students who need to submit an individual early arrival request for Fall 2025 can email Housing and Residence Life at housing@depauw.edu starting on Monday, July 7, 2025. For Spring 2026, students can email starting on Monday, January 5, 2026.
The request form will then be added into the student's housing portal (Residence) to submit for review. If approved, the student's account will be charged the prorated housing cost of $32.00 per day until their initial move-in date. The student will also be responsible for their own meals until the meal plan for the term begins.