Living in University Housing FAQ's

DePauw offers an on campus Health Center, counseling services, 36,000 square foot fitness center and natatorium, and classes for students. Learn more about where wellness can be practiced at DePauw. 

The heart of student life, with something always happening and things to do, plus entertainment and to go dining options. Join in arcades, TV or video games, study in a quiet place or use our campus life meeting area for a student group activity. Students will also find Student Affairs, the Hubbard Center, and the McDermond Center in the Union Building. 

All residential units have network outlets in the room to allow access to the DePauw data network and the Internet. Data jacks will be orange or white in color. Problems with internet or network access should be reported to Help Desk at (765) 658-4294 or at their office, located on the first floor of the Julian Science and Mathematics Center. All buildings and much of campus are also Wi-Fi enabled using either guest login or your DePauw network information. For secured Wi-Fi, users will want to use the eduroam wireless network.

Laundry facilities are located in the following residential spaces: Bishop Roberts Hall, Bloomington Street Hall, Chabraja Hall, Humbert Hall, Jordan Hall, Leis Hall, Longden Hall, Lucy Rowland Hall, Mason Hall, Montgomery Hall, Reese Hall, Senior Hall and Warne Hall. Laundry facilities are also located in each unit within university-owned apartments and houses, with the exception of 301 E. Seminary St. 

Students residing in Holmberg Hall, Strasma Hall, and 301 E. Seminary St. have access to the laundry facilities located on the first floor of Reese Hall.

Each student residing in university-owned housing is charged $75.00 per semester for laundry facilities use. DePauw University is not responsible for damages to or loss of clothes in the laundry rooms. Costs from damage done to the laundry facilities will be assessed to the residents of the appropriate group of students. For emergency repairs, please call Facilities Management at (765) 658-4233. For non-emergency repairs, please submit a Maintenance Request online by logging into E-services.

Students are assigned a mailbox in their first year at DePauw. Lost mailbox combination can be retrieved by logging on to their individual E-Services account. Student mail does not get delivered to their specific living unit, but rather to their box in the Memorial Student Union Building. Student mailing addresses look like this:

Student Name
408 South Locust Street
UB Box# ________
Greencastle, IN 46135

Students desiring to keep a car on campus must register their vehicle with Public Safety and purchase a parking permit. Upperclass students will receive a permit designated “R”. First Year students will receive a permit designated “F”. Students may park only in properly designated areas. Questions about parking should be directed to Public Safety by calling 765.658.5555 or at their office, located at 101 E. Seminary Street, Lower Level.

All residence halls have printer stations located in common areas of the halls for student use. Technical support and assistance to these labs is provided by the Help Desk of Information Services at (765) 658-4294 or at their office, located on the first floor of the Julian Science and Mathematics Center.

All rooms have a closet (or wardrobe), a bed, a desk, a chair, a dresser and a bookshelf for each resident. Windows have blinds but are not furnished with curtains. Residence hall rooms are carpeted or have hard surface flooring, dependent on the residence hall. 

The beds in residence hall rooms are 80 inches long and require extra long sheets.  The beds are of standard height. Twin XL sheets will work well on these beds. Students must furnish bedding as this is not provided by the University or Campus Living and Community Development.

Windows in most of the residence hall rooms are approximately 2' x 3'. You can bring curtains if you wish, but you will need a tension rod to hang the curtains as we do not allow students to put holes in the wall to hang curtain rods.

In many of our residence halls, you can loft your bed. Loft kits are available in Mason (most), Lucy, Humbert, Longden & Bishop Roberts. The beds are unable to be lofted in Rector Village, Vernon Jordan, UOAHs, Bloomington St. Hall and a few exceptions in Mason Hall.

Students will need to request a loft kit rental to loft your bed if they live in one of these halls where beds may be lofted. Loft kit requests may be submitted once the student has received their housing assignment. Loft kits are $75 and ladders for beds are also available by request. 

For more information on how to request a loft kit rental please click here. The use of home built or other lofts purchased or rented outside of the University are prohibited per the Residential Policies.

Bringing a fridge or a microwave is entirely up to your preference. Most students do bring one or both items to have in their room. Air conditioners, deep fryers, electric blankets, skillets, griddles and pots are prohibited. Indoor/outdoor grills are also prohibited. 

Bike racks located outside most of the residence halls. Bikes can be parked or stored only in the owner’s room. Bicycles are not permitted to be stored in common public areas (hallways, stairwells, etc).

More information on the Bicycle Registration Program can be found here.

OFF-CAMPUS STORAGE

DePauw University has partnered with Campus Storage to provide another storage option to students. Campus Storage provides dates and times at the end of the Spring Term to pick up students’ items right from their room and take them to a safe, off-site location for the summer. 

For more information about the company and services, please visit their website. 

ON-CAMPUS STORAGE

DePauw University offers a limited amount of on-campus storage units on a first come, first serve basis to students who meet certain eligibility requirements.  

Eligibility

Renters must have signed a housing contract for University-owned housing (residence halls, University-Owned Apartments and Houses, or Rector Village) for both the current spring term and upcoming fall term. Additionally:

• Renters must be a current and continuing student at DePauw.

• Renters must be away from campus during the period of storage rental. 

• Renters must live at least 500 miles from Greencastle, IN.

Restrictions

• Items that violate University and/or Housing and Residence Life policies (candles, flammable items, etc.) are not permitted. Perishable food items are also not permitted.

• Only one unit may be contracted by any one student in a single rental period. Students are highly discouraged from sharing units, as only the student contracted to the unit will receive building access to that unit. 

• Students are responsible for transporting their items to their storage unit. Moving carts and dollies can be checked out from the Housing and Residence Life Office during business hours and must be returned the same day. 

• Items not contained in individual storage units will be removed and donated or disposed of.

Security

• Many storage units are located within residential spaces that can be accessed daily by the students assigned to those buildings. On-campus storage units may not provide the same level of security as commercial storage companies or taking items home. Students may want to consider service with our storage partner, Campus Storage, should this be a concern. 

• Renters must provide the lock for their storage unit. Renters are responsible for the key and/or combination for the lock.

• DePauw University does not encourage renters to store expensive and/or valuable items (TVs, computers, etc). 

Fees

• Medium units (~43 cubic feet) are $60 per rental period. Large units (~53 cubic feet) are $75 per rental period. Fees are not prorated.

• Fees will be charged to the student's account each term. 

• Units not emptied by the deadline will be assessed the fee for another term of rental provided the student is not on campus and still meets all eligibility requirements. The student must sign a new storage agreement form stating the terms that items will be in storage.

Liability

• Renters are storing items at their own risk. 

• Renters are strongly encouraged to obtain either homeowner’s or renter’s insurance coverage for their items.

• DePauw University is not responsible for damage to personal property, theft, or loss of valuables or other personal effects.

Process

Students wishing to store their items in an on-campus storage unit must fill out a storage application form. Storage applications will be reviewed by the Housing and Residence Life Office in the order in which they are received. If approved, an email will be sent to the student’s DePauw email address providing the storage unit location and number. Students will need to either accept or deny the storage unit within two business days. If a student does not reply within two business days, their agreement will be revoked, and they will have to reapply for a storage unit. If Housing and Residence Life denies a student a storage unit, an email will be sent to the student’s DePauw email address outlining the rationale why their request was denied. 

Rental periods are Fall Term, Spring Term, and Summer. Each term a student has items in storage, their student account will be charged the storage unit fee. Students storing items during the Fall Term may have Winter Term storage included at no additional cost should their move in date occur after Winter Term. Students storing items during the Spring Term may have Winter Term storage included at no additional cost should they be off campus for Winter Term as well. Storage for Winter Term only is not available. 

Primary communication about storage will be via the student's DePauw email account. It is important that students keep their contact information up to date in e-Services should other forms of communication be needed. Students should make sure to fill out all necessary housing applications from Housing and Residence Life throughout the academic year, as these will provide the basis of when students will gain access to storage.

Students can send everything to themselves using their UB box address. Standard office hours for the Student Post Office (located in the Memorial Student Union Building) are Monday – Friday, 1:00 PM to 4:30 PM.

The residential learning environment is an integral component of campus life at DePauw University. It is our goal to provide a safe and healthy campus living environment and reasonable accommodations are issued to ensure equal access to both the campus living and academic environments.  Student Accessibility Services determines reasonable housing accommodations based on documentation of a student’s substantially limiting condition. Student Accessibility Services does not make accommodation determinations based on preferences including specific housing locations, social needs, or roommates. For more information click here.

Housing and Residence Life at DePauw University values the learning that happens when you live with another person who may be different than yourself. Our Resident Assistants will work with every student roommate group at the beginning of the academic year to set standards and expectations that will help roommates succeed in sharing a residential space. Roommate and suitemate agreements can be updated as needed throughout the academic. 

If a student is having a roommate conflict and is having difficulty communicating the concern, they should contact their Resident Assistant(s) for assistance. Resident Assistants and professional staff within Housing and Residence Life are trained in conflict and mediation. If need, the Housing and Residence Life Coordinator overseeing the residential community may intervene to resolve the conflict. In some situations, a room change may be considered to resolve a roommate conflict. 

DePauw University uses work order system (FAMIS), which allows the Office of Facilities Management the flexibility to receive service request, track materials, labor cost and inventory within work orders and project management and will serve as an additional communication resource with the campus community requestors. Instructional information and frequently asked questions can be found by accessing the Office of Facilities Management webpage.

Each student’s ID card provides access to the residence hall in which they live and is also used for the University meal plan as well as other campus building access. Replacement ID cards can be obtained from ID Office (located on the first floor of the Julian Math and Science building) during it’s regular hours. Lost or stolen IDs should be reported to DePauw Police immediately to ensure the safety of your meal plan and your residence hall.

Housing and Residence Life issues and tracks the keys to all rooms, apartments, and houses. Lost or stolen keys should be reported to the Housing and Residence Life Office or DePauw Police immediately. A lock change will be requested and new keys issued. The resident who lost the key will be charged for the lock change ($105.00).

During office hours, residents who lock themselves out of their rooms should go to the Housing and Residence Life office to borrow a temporary key. A temporary key may be used for no more than a 24-hour period. After 24 hours, a lock change will automatically take place at the resident’s expense. Lock changes cost $105.00. After the Housing and Residence Life office closes, residents who are locked out of their room should contact DePauw Police at x5555 to contact the Housing and Residence Life staff member on duty. Residents will be charged $10 for the second and third lock out each, and $20 for any lock out after that each time (after the first) a Housing and Residence Life staff member has to let them into their rooms.

The Housing and Residence Life Office is the central location for floral deliveries to residents in all university owned housing. Deliveries should still be addressed to the student and their current living unit. The Housing and Residence Life address is 413-1 South Locust, Greencastle, Indiana 46135.

Floral Deliveries (from local florist):

The Housing and Residence Life Office is the central location for floral deliveries to residents in all university owned housing.

Deliveries should be addressed:
Attn: Student Name - Current living unit
DePauw Housing & Residence Life Office - Reese Hall 
413 S. Locust St., Greencastle, IN 46135

Boxed Floral Deliveries (from online vendors):

Online orders, send to:
Student Name - DePauw University
UB # (include student's UB Box #) - *Call Student Affairs if needed at 765-658-4270
408 S. Locust St.
Greencastle, IN 46135

All other mail and orders to students:

Student Name - DePauw University
UB # (include student's UB Box #) - *Call Student Affairs if needed at 765-658-4270
408 S. Locust St.
Greencastle, IN 46135

Housing and Residence Life is responsible for the distribution and maintenance of vacuums in our First-Year and Upperclass residence halls. Students who live in Rector Village and University-owned Apartments and Houses are responsible for their own equipment.

If your community's vacuum is in need of service or repair, please contact our office via e-mail at housing@depauw.edu.

In the event of a fire, flooding, or natural disasters, DePauw University encourages our students to acquire personal property insurance.  Unplanned events and the out-of-pocket expenses incurred by them negatively impact students and their collegiate experience. This additional layer of protection increases the likelihood of  compensation in the event of damage or loss to a student’s personal property. The level of compensation is dependent on the student’s policy and coverage.

Students are required by the University to have personal property insurance.

WHAT IS PERSONAL PROPERTY?

Personal property is property belonging to the student that is movable and not permanently fixed to one location. Personal property includes but is not limited to: books, clothing, computers and electronics, musical instruments, and sporting equipment.

STUDENT COVERAGE

Students should check with their families to confirm whether their homeowners or renters insurance policy would cover their student’s personal belongings while on campus. If the families’ coverage does not cover the student, the student may work with their preferred insurance carrier to obtain personal property insurance

Students are permitted to choose insurance companies of their own preference. As this may be the first time students are obtaining personal property insurance, a few companies are listed below. DePauw University is not affiliated with these companies; payment and claims will be resolved directly through the insurance company by the student.

Arthur J. Gallagher & Co.

National Student Services, Inc.

UNIVERSITY COVERAGE

The University does not cover personal property insurance for students nor does the University’s coverage extend to the students personal belongings. University insurances covers University owned facilities and property only. DePauw University assumes no financial responsibility for the loss or damage of student or guest of student’s personal property.

Violation of policies provided in the student handbook may result in charges through the University community standards process. 

More information about fire safety, severe weather, restricted areas, all prohibited items, trespassing and more can be found here. 

If you are moving out of your assignment in the Residence Halls, Rector Village or in the University-Owned Apartments and Houses, it is important to keep in mind that your living space needs to be returned to the condition that it was found upon your check-in. Below are examples of cleaning-related tasks that need to be completed to assist you in your planning as well as facilitate conversations among roommates.

Moving Out Cleaning Checklist

Please click here for the damage and vandalism fee schedule.